Saco River Dart League
(SRDL)
Quick Reference Guide:
Article 1 - Name
Article 2 - Definitions
Article 3 - Objectives
Article 4 - Fees and Dues
Article 5 - Membership
Article 6 - The Board
Article 7 - Board Meetings /
Quorum
Article 8 - Duties of the
Elected Officials
Article
9 - Duties of the Board appointed officials and committees
Article 10 - Meetings
Article 11 - Elections
Article 12 - General
Article 13 - Contracts and
Agreements
Article 14 - Expense
Article 15 - Recall of Board
Members
Article 16 - SRDL Property
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Section 1. The name of the organization shall be the Saco River
Dart League (SRDL).
Section 1. Whenever the capitalized “Board” is used in these
by-laws, it shall mean the body described in Article 6, Section 1 of these
by-laws.
Section 2. Whenever the term “General Member” is used in these
by-laws, it shall mean a league member other than a board member.
Section 3. Whenever the term “Sponsor” is used in these by-laws,
it shall mean an entity sponsoring a participating SRDL team or event.
Section 4. Whenever the term “Neutral” is used in these by-laws,
it shall mean a person not involved in the team, location or division under
discussion.
Section 5. Whenever the term “Member Captain” is used in these
by-laws, it shall mean a person who is either captain elect of a member team of
the SRDL or a designated representative thereof.
Section 6. Whenever the term “Area Director” is used in these
by-laws, it shall mean a person elected for two (2) years to represent and
direct all SRDL activities within a designated geographical area or division.
The board shall define the area or division.
Section 7. Whenever the term “Good Standing” is used in these
by-laws, it shall mean a player or a sponsor not on suspension, probation, or
owing league dues.
Section 1. The objective of the SRDL shall be to promote
darting, coordinate the functions and activities of darts and sanction league
play according to the rules in effect, as well as establish friendly
relationships with similar organizations.
Section 2. The SRDL shall be a nonprofit, non-political and
non-sectarian organization.
Section
1. Any rostered players who have not paid their dues by the third week of
the season will be dropped from the roster he or she is on and will not be
allowed to play for that season.
Section 2. General membership and sponsor fees shall be
established and may be revised by a three-fourths majority vote of the board
members present at any board meeting.
Section 3. Fees if any, for SRDL sponsored activities shall be
established by a three-fourths majority vote of the board members present at
any board meeting.
Section 4. General membership and sponsor fees shall be
applicable to the period established at a board meeting, and shall be payable
in advance. An applicant for general membership or sponsorship shall be
considered properly registered when within current policies, the application form
and appropriate fee have been received and approved by a simple majority vote
of the board.
Section 5. General membership and sponsorship fees shall be
applicable each season. General members or sponsors failing to submit their
fees on or before the announced time of registration deadline will not be
scheduled or allowed to participate in league sponsored events.
Section 6. Service organizations (i.e.: Social clubs, Elks,
Eagles and Veterans groups) may submit sponsor fees after their next regularly
scheduled business meeting, following roster deadlines.
Section 1. Application for general membership is open to anyone
who evidences interest in darts as a sport and is 21 years of age or older.
Section 2. Application for sponsorship is open to all
organizations expressing an interest in darts as a sport and is encouraged by
the SRDL.
Section 3. All memberships are subject to approval by a simple
majority vote of the Board.
Section 4. A membership may be terminated by a three-fourths
majority vote of the Board if such a member creates or behaves in a manner,
which is prejudicial to order and discipline. The Board’s decision in such
matters is final.
Section 5. Any member found guilty of conduct unbecoming to a
gentleman or a lady, as case may be may be suspended for said offense by a
simple majority vote of the board.
Section 1. The board of directors shall consist of at least five
(5) members of the SRDL which shall include the president, vice president,
secretary, public relations director, and as many area directors as shall be
determined by the growth of the SRDL.
Section 2. A board vacancy must be filled no later than the next
scheduled regular board meeting following the creation of the vacancy and will
be filled by a three-fourths majority vote of the board members present,
provided: A) The proposed general member appointee is a member in good standing
(See Article 6. Section 9.) and B) the names for all nominees for appointment
are submitted to the board by the team captain. President may appoint board
members with board approval.
Section 3. A board member’s status is automatically terminated
when, without sufficient cause, the board member either fails to appear at
three (3) board meetings or is over twenty minutes late for three (3) board
meetings in one calendar year.
Section 4. Board members removed under the provisions of Section
3 of this Article shall not be permitted to run for any office at the next
general meeting.
Section 5. The area directors will be elected by the general
membership and will be responsible for a particular geographical area and must
not be a captain or member on a team from that particular area. The term of
office will be two (2) years irrespective of whether or not that individual
changes geographical areas during the term of office. Area directors are
subject to recall for sufficient cause by a three-fourths vote of the team
captains of that area. Sufficient cause must be submitted to the board and
approved by the Board prior to any action taken in that area.
Section 6. A board member may resign from office at any time
during their term by submitting written notice to that effect to the remaining
members of the Board or verbal notice to the president. Such resignation shall
be effective upon receipt by the board of directors. If a board member chooses
to resign said board member then becomes ineligible to run for any office for a
period of one (1) year from the date of resignation.
Section 7. No individual with a personal financial interest in a
sponsorship will be permitted to serve on the board.
Section 8. The term of office for board members is two (2)
years. The vice-president, secretary and 2 area directors are elected to start
their term on even years with the president, public relations director, and 2
area directors elected to start their terms on odd years. The term of office
shall commence at the end of the fall season.
Section 9. To be eligible to hold any board position, except
that of area director, a member must be bondable. Failure to meet this
requirement will result in removal from the board. The candidate that received
the highest number of votes after the winner and who meets this eligibility
requirement will fill the vacancy. If no other person ran for this position,
then an election will be held as outlined in Article 6, Section 2 of these
by-laws. The president should have previous experience as a past board member
or have served as an area director or a member of the protest committee, in this
or other established dart leagues.
Section 10. The Board as a whole is responsible for the wording
and distribution of any and all rules and regulations and by-law changes to the
membership. Distribution should be done within 30 days of such changes.
Section 11. Temporary
rulings as approved by a simple majority vote of the board and general
information will be issued by the secretary in the SRDL newsletter. These
temporary rulings will be considered to be in force immediately. It is the
responsibility of each league member to read such announcements.
Article 7 -
Board Meetings / Quorum
Section 1. The Board must meet at least once every month. The
meeting date, time and location will be determined by the president or in the
absence of the president, the vice president. Attendance shall be excused if
notice of the meeting is not received at least one (1) week in advance.
Section 2. Board meetings shall have a limit of three (3) hours
from the time the meeting is called to order. A maximum of fifteen (15) minutes
may be allowed for the purpose of completing a point under discussion. This
section may be waived by a unanimous vote of the board members present.
Section 3. Three-fourths (3/4) of the voting board members must
be in attendance to constitute a quorum.
Section
4. All board meetings will begin with a (15) minute open forum for all
dart league members. This (15) minutes
will allow any league member to bring to the board any concerns, ideas, or any
other matters that pertain to the Saco River Dart League. At the end of the (15) minutes the President
will call the board meeting to order.
At this time depending on the subject matter of the meeting the SRDL
President will state whether or not the meeting will be open to the Saco River
Dart League members. If it is said that
the meeting is open to all SRDL members, any member who wishes to attend may do
so as an observer only.
Article 8 - Duties of the Elected Officials
Section 1. President:
The president shall preside at all meetings of the SRDL unless excused by
virtue of the no vote proviso (See Section 7 of this Article). The president
may vote only to break a tie. The president shall decide all questions of
order, appoint all committees, unless otherwise ordered, and shall be ex-officio
of all committees. The president’s signature may be one of the valid signatures
required on the SRDL checking and or savings account where there are two (2)
signatures required.
Section 2. Vice
President: The vice president shall be responsible for the enforcement of
all rules and by-laws adopted by the SRDL and chair all recall and protest
meetings. In the absence of the president, the vice-president shall exercise
the duties of the president. The vice president will also chair a meeting with
the area directors and captains each season. Date of such meeting will coincide
with the final seeding meeting where team schedules are handed out. The vice
president’s signature may be one of the two- (2) valid signatures on the SRDL
checking and or savings account where there are two signatures required. The
vice president has a vote on the board.
Section 3. Secretary:
The secretary shall keep accurate minutes of the proceedings of the
board/league, notify members of their election results, issue notices of
meetings, conduct the correspondence of the SRDL and perform such other duties
as may from time to time be imposed upon him or her. The Secretary shall be
responsible for the roster applications.
At the expiration of his or her term of office the secretary shall turn
over all his or her books, papers and taped transcript to his or her
successor. The secretary has a vote on
the board.
Section 4. Director of Public Relations (DPR): The DPR
shall promote the SRDL and darting. The
DPR will work with the general public, league sponsors and other darting
organizations. The DPR will be
responsible for organizing the annual banquet and all SRDL sponsored events
(i.e.: charity tournaments and shoot-outs) and act as director of said
events. The DPR will be responsible for
all trophies, plaques and awards, etc.
The DPR will not enter into any financial or promotional agreement as a
representative of the SRDL without the approval of a three-fourths majority
vote of the Board. The DPR has a vote on the board.
Section 5. Area
Directors: The area director will be responsible for relaying all
information from the members to the board, concerning infractions of the rules,
for major action. They are also responsible for making sure that all captains
receive information that pertains to the league in general that would not
normally be put in the newsletter. The area director should periodically
attempt to contact the team captains with-in their geographical area. It is
mandatory that the area directors are at all board and league meetings and has
at least one meeting with all captains, chaired by the vice president, to
ascertain that the aforementioned members know and understand the rules of the
league. Each area director has a vote on the board.
Section 6. Board Members:
Board members shall have and exercise a general supervision of the affairs of
the SRDL and shall control and manage its properties and effects. They shall
assist in the administration of the SRDL policy and provide and enforce
penalties for the infractions committed by SRDL members.
Section 7. No vote
proviso: No board member may vote on operational procedures or protests
taking place in a darting establishment that he/she is rostered out of.
Section 8. Withdrawals from said SRDL checking account must be
made by two authorized board members provided such withdrawals have been
approved by a three-fourths majority vote of the board.
Section 9.
Protest Committee: The captains from
each team shall serve on the protest committee in their division. The protest committee of the (A) division
shall hear the protest of the (D) division, the (D) division shall here the
protest of the (C) division, the (C) division shall hear the protest of the (B)
division, and the (B) division shall hear the protest of the (A) division. The Vice President will call the committee
to meet no later than two weeks after the written protest is received. With the exception of the final two weeks of
regular season matches and playoffs, then the meeting will be held within three
days.
Article 9 - Duties of the Board appointed officials
and committees:
Section 1. Treasurer:
The treasurer shall be bondable. The
treasurer shall promptly deposit all money received. The treasurer shall keep a
correct amount thereof and pay all orders properly drawn. The treasurer shall
be responsible for the collection of any fees, dues or donations from the
general membership and shall be required to submit a treasurer’s report at each
board meeting and shall submit a financial statement annually. The treasurer’s
signature will be required on all SRDL checking/savings accounts and a second
signature (of either the president or vice president) will be required on all
checks drawn on the SRDL account. The treasurer at the discretion of the Board
shall submit the books for annual audit at the end of each calendar year. An
auditing committee, composed of three board members, will be appointed to
conduct the audit review and submit their findings to the board. The treasurer
is required to have the SRDL checkbook on his/her person at all SRDL events or
functions. The treasurer has no vote on the board
Section 2.
Statistician: The statistician will
be responsible for picking up the match report sheets, obtaining all pertinent
information from the answering machine and putting together a basic newsletter.
The statistician will add any news given by the secretary to the newsletter.
The newsletter will be mailed or hand delivered to each participating sponsor
in order to be received by the following Tuesday. The statistician will also be
responsible for providing a list of first and second place teams from each
division, top all stars and specialty shot winners each season to the board.
The statistician will also provide a list of all members’ individual standings
at the end of each season. The statistician shall provide a detailed accounting
of all money received to the treasurer. In support of the mandatory captains
meeting, the statistician will provide team packets consisting of the
following: 1 copy of Rules and Regs, 1 copy of By-Laws, 10 copies of division
schedules, 1 copy of Captain’s list, 10 match report sheets, 10 stamped
envelopes and 1 copy of “The 10 Commandments of Scorekeeping”. The statistician will provide all board members
packets consisting of the following: 1 copy of Rules and Regs, 1 copy of
By-Laws, 1 Copy of each division schedule, 1 copy of Captain’s list and 5 match
report sheets. The statistician will be appointed by the board and will be
reimbursed at a rate deemed by the board not to exceed $1.25 per player, per season. Rate will be determined at beginning of
season, not to be paid until end of season.
The statistician has no vote on the board.
Section 3.
Website Administrator: The website administrator is primarily responsible for
maintaining the league website, posting current league information,
announcements, and posting weekly statistics as received form the statistician
in electronic format. The website
administrator may also be responsible for checking general league e-mail on a
regular basis and responding to general questions or passing the message along
to the appropriate board member(s). The
website administrator has no vote on the board.
Section 4. Protest
committee: Is to be chaired by the Vice President with the board secretary there
to take the minutes. Mandatory
attendance by the division protest committee or a committee team member, the
team captain or a representative of the protesting team, the team captain or
representative of the team being protested against, also area directors of both
the protesting teams should be present (for informational purposes only). (All
committee members, as well as captains of the protesting team, and the team
being protested against are subject to a (1) one-point deduction if a captain
or representative of the team is not present at the protest meeting. The committee upon hearing both arguments
shall vote on the protest. The simple
majority vote will determine the outcome.
Appeals shall go to the board of directors and their vote shall be final.
Section 1. Board
meetings: Such meetings shall be comprised of board members only and shall
be subject to the provisions set forth in Article 7. The board has the
authority to open its meetings at its own discretion.
Section 2. Protest meetings are closed meetings to be chaired by
the vice president and attended by the secretary, and protest committee. (area-
directors of both protesting teams should be present for informational purposes
only). Witnesses may be brought with prior approval by the chairman of the
protest committee. Details of the
meetings are to be stipulated by said director. Appeals go to the board of
directors.
Section 3. A minimum of one captains’ meeting per season will be
held. This meeting coincides with the rules and regulations meeting. This is a
mandatory meeting. Roll call will be taken at the start and end of the meeting
with 2 points deducted (for each roll call missed) from any team not
represented by at least one team member.
Section 4. Recall meetings:
Such meetings shall be subject to the provision set forth in Article 15.
Section 5. Special
general meetings: Such meetings may be called for, by petition, by a league
member for specific purposes only. The specific purpose must be in writing and
must be signed by a majority (51%) of the members in good standing of the SRDL.
Membership numbers must accompany each signature on the petition (if
applicable). No other business will be discussed at such a meeting. The board
must announce the date, time and location of such a meeting no later than
fourteen (14) days from the date the petition is received by the secretary. The
no vote proviso as described in Article 8, Section 7, shall be applied to those
members attending a special general meeting.
Section 6. Unless otherwise specified, all meetings shall be
called for at the discretion of the president.
Section 7. Unless otherwise specified, meeting announcements
should be made at least seven days in advance of that meeting date.
Section 8. It is the responsibility of all team captains and
board members to maintain a current and valid address with the secretary. Such
addresses shall be the addresses to which notices shall be sent by the other
provisions of these by-laws.
Section 1. Election of board officers and area directors shall
take place, unless otherwise specified, the first Sunday in December, date and
place of meeting will be announced in newsletter two weeks prior. This meeting
will be mandatory. Teams must be present for the roll call at the beginning of
the meeting and stay present through roll call at end of meeting. A two point (2) penalty will be assessed for
each roll call missed.
Section 2. All elections shall be effected by secret ballot. It
shall be the responsibility of the secretary to construct and distribute such a
ballot.
Section 3. All members in good standing of the SRDL are eligible
to attend and to vote.
Section 4. In the event of ties, there shall be runoffs until a
clear majority is determined.
Section 1. The board is given the full power to make, alter,
amend or repeal any and all by-laws of the SRDL at any regular or special
meeting without giving prior notice of their intention to so act. A simple
majority vote of the board is required to make, alter, amend or repeal any
by-laws of the SRDL.
Section 2. Rules and regulations to supplement these by-laws
shall be devised for the purpose of clarity and uniformity. Any additions,
deletions or changes may be made according to the provisions set forth in
Section 1, of this Article.
Section 3. The order of business and or procedures of any
meeting called or any subject not covered by these by-laws or noted in board
minutes shall be subject to the discretion of the board.
Article 13 - Contracts and Agreements
Section 1. The board shall have the sole authority to enter into
contracts and agreements in the name of SRDL. Such contracts and agreements
must have a simple majority vote of the board and bear the signatures of the
President or the Vice President and be attested to by the secretary or
treasurer.
Section 1. Any member or sponsor in good standing of the SRDL,
at the discretion of the board, is to be reimbursed for all legitimate expenses
incurred in the name of the SRDL with prior board approval.
Section 2. All expenses, other than normal operating expenses
are subject to a simple majority vote of the board members present.
Section 3. A non-accountable allowance as determined by a simple
majority vote of the board shall be allotted to all board members. This
allowance shall not exceed $35.00 per board member, per season, except the
statistician who shall receive $100.00 of accountable reimbursement at the
beginning of each season.
Section 4. Expenses beyond the normal and usual cost of league
operation that exceeds $500.00 will be listed in the newsletter to inform the
general membership.
Article 15 - Recall of Board Members
Section 1. Any board member may be recalled (for sufficient
cause) from office by a three-fourths majority vote of the board.
Section 2. General members may institute a recall under the
provision set forth in Article 10, Section 5.
Section 1. Destruction of SRDL property is grounds for permanent
suspension from league play. “Property” includes trophies, tournament setups,
boards, etc.
Section 2. Whoever is in possession of SRDL property at the time
it is damaged shall make any repairs or replacements necessary at their
expense.