Saco River Dart League
(SRDL)
Article 1 - Name
Section 1. The name of the organization shall be the Saco River Dart League (SRDL). The accounting year is a fiscal year from July 1 to June 30.
Article 2 - Definitions
Section 1. Whenever the capitalized “Board” is used in these by-laws, it shall mean the body described in Article 6, Section 1 of these by-laws.
Section 2. Whenever the term “General Member” is used in these by-laws, it shall mean a league member other than a board member.
Section 3. Whenever the term “Sponsor” is used in these by-laws, it shall mean an entity sponsoring a participating SRDL team or event.
Section 4. Whenever the term “Neutral” is used in these by-laws, it shall mean a person not involved in the team, location or division under discussion.
Section 5. Whenever the term “Member Captain” is used in these by-laws, it shall mean a person who is either captain elect of a member team of the SRDL or a designated representative thereof.
Section 6. Whenever the term “Area Director” is used in these by-laws, it shall mean a person elected for two (2) years to represent and direct all SRDL activities within a designated geographical area or division. The board shall define the area or division.
Section 7. Whenever the term “Good Standing” is used in these by-laws, it shall mean a player or a sponsor not on suspension, probation, or owing league dues.
Article 3 - Objectives
Section 1. The objective of the SRDL shall be to promote darting, coordinate the
functions and activities of darts and sanction league play according to the
rules in effect, as well as establish friendly relationships with similar
organizations.
Section 2. The SRDL shall be a nonprofit, non-political and non-sectarian
organization.
Article 4 - Fees and Dues
Section 1.
Any rostered players who
have not paid their dues by the third week of the season will be dropped from
the roster he or she is on and will not be allowed to play for that
season.
Section 2. General membership and sponsor fees shall be established and may be
revised by a three-fourths majority vote of the board members present at any
board meeting.
Section 3. Fees if any, for SRDL sponsored activities shall be established by a
three-fourths majority vote of the board members present at any board meeting.
Section 4. General membership and sponsor fees shall be applicable to the period
established at a board meeting, and shall be payable in advance. An applicant
for general membership or sponsorship shall be considered properly registered
when within current policies, the application form and appropriate fee have
been received and approved by a simple majority vote of the board.
Section 5. General membership and sponsorship fees shall be applicable each
season. General members or sponsors failing to submit their fees on or before
the announced time of registration deadline will not be scheduled or allowed to
participate in league sponsored events.
Section 6. Service organizations (i.e.: Social clubs, Elks, Eagles and Veterans groups)
may submit sponsor fees after their next regularly scheduled business meeting,
following roster deadlines.
Article 5 - Membership
Section 1. Application for general membership is open to anyone who evidences
interest in darts as a sport and is 21 years of age or older.
Section 2. Application for sponsorship is open to all organizations expressing an
interest in darts as a sport and is encouraged by the SRDL.
Section 3. All memberships are subject to approval by a simple majority vote of
the Board.
Section 4. A membership may be terminated by a three-fourths majority vote of the
Board if such a member creates or behaves in a manner, which is prejudicial to
order and discipline. The Board’s decision in such matters is final.
Section 5. Any member found guilty of conduct unbecoming to a gentleman or a
lady, as case may be may be suspended for said offense by a simple majority
vote of the board.
Article 6 - The Board
Section 1. The board of directors shall consist of at least five (5) members of the
SRDL which shall include the president, vice president, secretary, public
relations director, and as many area directors as shall be determined by the
growth of the SRDL.
Section 2. A board vacancy must be filled no later than the next scheduled regular
board meeting following the creation of the vacancy and will be filled by a
three-fourths majority vote of the board members present, provided: A) The
proposed general member appointee is a member in good standing (See Article 6.
Section 9.) and B) the names for all nominees for appointment are submitted to
the board by the team captain. President may appoint board members with board
approval.
Section 3. A board member’s status is automatically terminated when, without
sufficient cause, the board member either fails to appear at three (3) board
meetings or is over twenty minutes late for three (3) board meetings in one
calendar year.
Section 4. Board members removed under the provisions of Section 3 of this
Article shall not be permitted to run for any office at the next general
meeting.
Section 5. The area directors will be elected by the general membership and will
be responsible for a particular geographical area and must not be a captain or
member on a team from that particular area. The term of office will be two (2)
years irrespective of whether or not that individual changes geographical areas
during the term of office. Area directors are subject to recall for sufficient
cause by a three-fourths vote of the team captains of that area. Sufficient cause
must be submitted to the board and approved by the Board prior to any action
taken in that area.
Section 6. A board member may resign from office at any time during their term by
submitting written notice to that effect to the remaining members of the Board
or verbal notice to the president. Such resignation shall be effective upon
receipt by the board of directors. If a board member chooses to resign said
board member then becomes ineligible to run for any office for a period of one
(1) year from the date of resignation.
Section 7. No individual with a personal financial interest in a sponsorship will
be permitted to serve on the board.
Section 8. The term of office for board members is two (2) years. The
vice-president, secretary and 2 area directors are elected to start their term
on even years with the president, public relations director, and 2 area
directors elected to start their terms on odd years. The term of office shall
commence at the end of the fall season.
Section 9. To be eligible to hold any board position, except that of area
director, a member must be bondable. Failure to meet this requirement will
result in removal from the board. The candidate that received the highest
number of votes after the winner and who meets this eligibility requirement
will fill the vacancy. If no other person ran for this position, then an
election will be held as outlined in Article 6, Section 2 of these by-laws. The
president should have previous experience as a past board member or have served
as an area director or a member of the protest committee, in this or other
established dart leagues.
Section 10. The Board as a whole is responsible for the wording and distribution
of any and all rules and regulations and by-law changes to the membership.
Distribution should be done within 30 days of such changes.
Section 11.
Temporary rulings as approved
by a simple majority vote of the board and general information will be issued
by the secretary in the SRDL newsletter. These temporary rulings will be
considered to be in force immediately. It is the responsibility of each league
member to read such announcements.
Article 7 - Board Meetings / Quorum
Section 1. The Board must meet at least once every month. The meeting date, time
and location will be determined by the president or in the absence of the
president, the vice president. Attendance shall be excused if notice of the
meeting is not received at least one (1) week in advance.
Section 2. Board meetings shall have a limit of three (3) hours from the time the
meeting is called to order. A maximum of fifteen (15) minutes may be allowed
for the purpose of completing a point under discussion. This section may be
waived by a unanimous vote of the board members present.
Section 3. Three-fourths (3/4) of the voting board members must be in attendance
to constitute a quorum.
Section 4.
All board meetings will
begin with a (15) minute open forum for all dart league members. This (15) minutes will allow any league
member to bring to the board any concerns, ideas, or any other matters that
pertain to the Saco River Dart League.
At the end of the (15) minutes the President will call the board meeting
to order. At this time depending on the
subject matter of the meeting the SRDL President will state whether or not the
meeting will be open to the Saco River Dart League members. If it is said that the meeting is open to
all SRDL members, any member who wishes to attend may do so as an observer
only.
Article 8 - Duties of the
Elected Officials
Section 1. President: The president
shall preside at all meetings of the SRDL unless excused by virtue of the no
vote proviso (See Section 7 of this Article). The president may vote only to
break a tie. The president shall decide all questions of order, appoint all
committees, unless otherwise ordered, and shall be ex-officio of all
committees. The president’s signature may be one of the valid signatures
required on the SRDL checking and or savings account where there are two (2)
signatures required.
Section 2. Vice President: The vice
president shall be responsible for the enforcement of all rules and by-laws
adopted by the SRDL and chair all recall and protest meetings. In the absence
of the president, the vice-president shall exercise the duties of the
president. The vice president will also chair a meeting with the area directors
and captains each season. Date of such meeting will coincide with the final
seeding meeting where team schedules are handed out. The vice president’s
signature may be one of the two- (2) valid signatures on the SRDL checking and
or savings account where there are two signatures required. The vice president
has a vote on the board.
Section 3. Secretary: The secretary
shall keep accurate minutes of the proceedings of the board/league, notify
members of their election results, issue notices of meetings, conduct the
correspondence of the SRDL and perform such other duties as may from time to
time be imposed upon him or her. The Secretary shall be responsible for the
roster applications. In support of the
mandatory captains meeting, the secretary will provide team packets consisting
of the following: 1 copy of Rules and Regs, 1 copy of By-Laws, 10 copies of
division schedules, 1 copy of Captain’s list, 10 match report sheets, 10
stamped envelopes, 1 copy of an out chart and 1 copy of “The 10 Commandments of
Scorekeeping”. The secretary will
provide all board members packets consisting of the following: 1 copy of Rules
and Regs, 1 copy of By-Laws, 1 Copy of each division schedule, 1 copy of
Captain’s list, 1 copy of an out chart and 5 match report sheets. At the expiration of his or her term of
office the secretary shall turn over all his or her books, papers and taped
transcript to his or her successor. The
secretary has a vote on the board.
Section 4. Director of Public Relations (DPR): The DPR
shall promote the SRDL and darting. The
DPR will work with the general public, league sponsors and other darting
organizations. The DPR will be
responsible for organizing the annual banquet and all SRDL sponsored events
(i.e.: charity tournaments and shoot-outs) and act as director of said
events. The DPR will be responsible for
all trophies, plaques and awards, etc.
The DPR will not enter into any financial or promotional agreement as a
representative of the SRDL without the approval of a three-fourths majority
vote of the Board. The DPR has a vote on the board.
Section 5. Area Directors: The area
director will be responsible for relaying all information from the members to
the board, concerning infractions of the rules, for major action. They are also
responsible for making sure that all captains receive information that pertains
to the league in general that would not normally be put in the newsletter. The
area director should periodically attempt to contact the team captains with-in
their geographical area. It is mandatory that the area directors are at all
board and league meetings and has at least one meeting with all captains,
chaired by the vice president, to ascertain that the aforementioned members know
and understand the rules of the league. Each area director has a vote on the
board.
Section 6. Board Members: Board
members shall have and exercise a general supervision of the affairs of the
SRDL and shall control and manage its properties and effects. They shall assist
in the administration of the SRDL policy and provide and enforce penalties for
the infractions committed by SRDL members.
Section 7. No vote proviso: No board
member may vote on operational procedures or protests taking place in a darting
establishment that he/she is rostered out of.
Section 8. Withdrawals from said SRDL checking account must be made by two
authorized board members provided such withdrawals have been approved by a
three-fourths majority vote of the board.
Section 9. Protest Committee: The captains from each team shall serve on the
protest committee in their division.
The protest committee of the (A) division shall hear the protest of the
(D) division, the (D) division shall here the protest of the (C) division, the
(C) division shall hear the protest of the (B) division, and the (B) division
shall hear the protest of the (A) division.
The Vice President will call the committee to meet no later than two
weeks after the written protest is received.
With the exception of the final two weeks of regular season matches and
playoffs, then the meeting will be held within three days.
Article 9 - Duties of the
Board appointed officials and committees:
Section 1. Treasurer: The treasurer shall be bondable. The treasurer shall promptly deposit all money received. The treasurer shall keep a correct amount thereof and pay all orders properly drawn. The treasurer shall be responsible for the collection of any fees, dues or donations from the general membership and shall be required to submit a treasurer’s report at each board meeting and shall submit a financial statement annually. The treasurer’s signature will be required on all SRDL checking/savings accounts and a second signature (of either the president or vice president) will be required on all checks drawn on the SRDL account. The treasurer at the discretion of the Board shall submit the books for annual audit at the end of each calendar year. An auditing committee, composed of three board members, will be appointed to conduct the audit review and submit their findings to the board. The treasurer is required to have the SRDL checkbook on his/her person at all SRDL events or functions. The treasurer has a vote on the board, representing the financial interests of the League.
Section 2. Statistician: The statistician will be responsible for picking up
the match report sheets, obtaining all pertinent information from the answering
machine and putting together a basic newsletter. The statistician will add any
news given by the secretary to the newsletter. The newsletter will be mailed or
hand delivered to each participating sponsor in order to be received by the
following Tuesday. The statistician will also be responsible for providing a
list of first and second place teams from each division, top all stars and
specialty shot winners each season to the board. The statistician will also
provide a list of all members’ individual standings at the end of each season.
The statistician shall provide a detailed accounting of all money received to
the treasurer. The statistician will be appointed by the board and will be
reimbursed at a rate deemed by the board not to exceed $1.25 per player, per season. Rate will be determined at beginning of
season, not to be paid until end of season.
The statistician has no vote on the board.
Section 3. Website Administrator:
The
website administrator is primarily responsible for maintaining the league
website, posting current league information, announcements, and posting weekly
statistics as received form the statistician in electronic format. The website administrator may also be
responsible for checking general league e-mail on a regular basis and
responding to general questions or passing the message along to the appropriate
board member(s). The website administrator
has no vote on the board.
Section 4. Protest committee: Is to be
chaired by the Vice President with the board secretary there to take the
minutes. Mandatory attendance by the
division protest committee or a committee team member, the team captain or a
representative of the protesting team, the team captain or representative of
the team being protested against, also area directors of both the protesting
teams should be present (for informational purposes only). (All
committee members, as well as captains of the protesting team, and the team
being protested against are subject to a (1) one-point deduction if a captain
or representative of the team is not present at the protest meeting. The committee upon hearing both arguments
shall vote on the protest. The simple
majority vote will determine the outcome.
Appeals shall go to the board of directors and their vote shall be
final.
Article 10 - Meetings
Section 1. Board meetings: Such
meetings shall be comprised of board members only and shall be subject to the
provisions set forth in Article 7. The board has the authority to open its
meetings at its own discretion.
Section 2. Protest meetings are closed meetings to be chaired by the vice
president and attended by the secretary, and protest committee. (area-
directors of both protesting teams should be present for informational purposes
only). Witnesses may be brought with prior approval by the chairman of the
protest committee. Details of the
meetings are to be stipulated by said director. Appeals go to the board of
directors.
Section 3. A minimum of one captains’ meeting per season will be held. This
meeting coincides with the rules and regulations meeting. This is a mandatory
meeting. Roll call will be taken at the start and end of the meeting with 2
points deducted (for each roll call missed) from any team not represented by at
least one team member.
Section 4. Recall meetings: Such
meetings shall be subject to the provision set forth in Article 15.
Section 5. Special general meetings:
Such meetings may be called for, by petition, by a league member for specific
purposes only. The specific purpose must be in writing and must be signed by a
majority (51%) of the members in good standing of the SRDL. Membership numbers
must accompany each signature on the petition (if applicable). No other
business will be discussed at such a meeting. The board must announce the date,
time and location of such a meeting no later than fourteen (14) days from the
date the petition is received by the secretary. The no vote proviso as
described in Article 8, Section 7, shall be applied to those members attending
a special general meeting.
Section 6. Unless otherwise specified, all meetings shall be called for at the
discretion of the president.
Section 7. Unless otherwise specified, meeting announcements should be made at
least seven days in advance of that meeting date.
Section 8. It is the responsibility of all team captains and board members to
maintain a current and valid address with the secretary. Such addresses shall
be the addresses to which notices shall be sent by the other provisions of
these by-laws.
Article 11 - Elections
Section 1. Election of board officers and area directors shall take place, unless
otherwise specified, the first Sunday in December, date and place of meeting
will be announced in newsletter two weeks prior. This meeting will be
mandatory. Teams must be present for the roll call at the beginning of the
meeting and stay present through roll call at end of meeting. A two point (2) penalty will be assessed for
each roll call missed.
Section 2. All elections shall be effected by secret ballot. It shall be the
responsibility of the secretary to construct and distribute such a ballot.
Section 3. All members in good standing of the SRDL are eligible to attend and to
vote.
Section 4. In the event of ties, there shall be runoffs until a clear majority is
determined.
Article 12 - General
Section 1. Proposed by-law changes must be discussed and voted on in the next
meeting. A 2/3 majority vote of the attending board members is required to
make, alter, amend or repeal any by-laws of the SRDL.
Section 2. Rules and regulations to supplement these by-laws shall be devised for
the purpose of clarity and uniformity. Any additions, deletions or changes may
be made according to the majority vote of the attending board members in any
meeting.
Section 3. The order of business and or procedures of any meeting called or any
subject not covered by these by-laws or noted in board minutes shall be subject
to the discretion of the board.
Article 13 - Contracts and
Agreements
Section 1. The board shall have the sole authority to enter into contracts and
agreements in the name of SRDL. Such contracts and agreements must have a
simple majority vote of the board and bear the signatures of the President or
the Vice President and be attested to by the secretary or treasurer.
Article 14 - Expense
Section 1. Any member or sponsor in good standing of the SRDL, at the discretion
of the board, is to be reimbursed for all legitimate expenses incurred in the
name of the SRDL with prior board approval.
Section 2. All expenses, other than normal operating expenses are subject to a
simple majority vote of the board members present.
Section 3. A non-accountable allowance as determined by a simple majority vote of
the board shall be allotted to all board members. This allowance shall not
exceed $35.00 per board member, per season, except the statistician who shall
receive $100.00 of accountable reimbursement at the beginning of each season.
Section 4. Expenses beyond the normal and usual cost of league operation that
exceeds $500.00 will be listed in the newsletter to inform the general
membership.
Article 15 - Recall of Board
Members
Section 1. Any board member may be recalled (for sufficient cause) from office by
a three-fourths majority vote of the board.
Section 2. General members may institute a recall under the provision set forth
in Article 10, Section 5.
Article 16 - SRDL Property
Section 1. Destruction of SRDL property is grounds for permanent suspension from
league play. “Property” includes trophies, tournament setups, boards, etc.
Section 2. Whoever is in possession of SRDL property at the time it is damaged
shall make any repairs or replacements necessary at their expense.