Saco River Dart League (SRDL)
Article 1 - Name
Section 1. The name of the organization shall be the Saco River Dart League (SRDL). The accounting year is a fiscal year from July 1 to June 30.
Article 2 - Definitions
Section 1. Whenever the capitalized “Board” is used in these by-laws, it shall mean the body described in Article 6, Section 1 of these by-laws.
Section 2. Whenever the term “General Member” is used in these by-laws, it shall mean a league member other than a board member.
Section 3. Whenever the term “Sponsor” is used in these by-laws, it shall mean an entity sponsoring a participating SRDL team or event.
Section 4. Whenever the term “Neutral” is used in these by-laws, it shall mean a person not involved in the team, location or division under discussion.
Section 5. Whenever the term “Member Captain” is used in these by-laws, it shall mean a person who is either captain elect of a member team of the SRDL or a designated member of that team.
Section 6. Whenever the term “Area Director” is used in these by-laws, it shall mean a person elected for two (2) years to represent and direct all SRDL activities within a designated geographical area or division. The board shall define the area or division.
Section 7. Whenever the term “Good Standing” is used in these by-laws, it shall mean a player or a sponsor not on suspension, probation, or owing league dues.
Section 8. Whenever the term "Rounding" is used in these by-laws, it shall mean standard rounding.
Section 9. Whenever the term "Bar of the Season" is used in these by-laws, it shall mean the sponsor location where board meetings, captains' meetings and most league events will be held that season.
Article 3 - Objectives
Section 1. The objective of the SRDL shall be to promote darting, coordinate the functions and activities of darts and sanction league play according to the rules in effect, as well as establish friendly relationships with similar organizations.
Section 2. The SRDL shall be a nonprofit, non-political and non-sectarian organization.
Section 3. The SRDL shall practice no discrimination because of age, sex, race, religion, disability, sexual orientation, or national origin.
Article 4 - Fees and Dues
Section 1. Any registered players who have not paid their dues by the third week of the season will be dropped from the roster he or she is on and will not be allowed to play for that season.
Section 2. General membership and sponsor fees shall be established and may be revised by a three-fourths majority vote of the board members present at any board meeting.
Section 3. Fees if any, for SRDL sponsored activities shall be established by a three-fourths majority vote of the board members present at any board meeting.
Section 4. General membership and sponsor fees shall be applicable to the period established at a board meeting, and shall be payable in advance. An applicant for general membership or sponsorship shall be considered properly registered when within current policies, the application form and appropriate fee have been received and approved by a simple majority vote of the board.
Section 5. General membership and sponsorship fees shall be applicable each season. General members or sponsors failing to submit their fees on or before the announced time of registration deadline will not be scheduled or allowed to participate in league sponsored events.
Section 6. Service organizations (i.e.: Social clubs, Elks, Eagles and Veterans groups) may submit sponsor fees after their next regularly scheduled business meeting, following roster deadlines.
Article 5 - Membership
Section 1. Application for general membership is open to anyone who evidences interest in darts as a sport and is 21 years of age or older.
Section 2. Application for sponsorship is open to all organizations expressing an interest in darts as a sport and is encouraged by the SRDL.
Section 3. All memberships are subject to approval by a simple majority vote of the Board.
Section 4. A membership may be terminated by a three-fourths majority vote of the Board if such a member creates or behaves in a manner, which is prejudicial to order and discipline. The Board’s decision in such matters is final.
Section 5. Any member found guilty of conduct unbecoming to a gentleman or a lady, as case may be may be suspended for said offense by a simple majority vote of the board.
Article 6 - The Board
Section 1. The board of directors shall consist of at least five (5) members of the SRDL which shall include the president, vice president, secretary, treasurer, tournament director, and as many area directors as shall be determined by the growth of the SRDL.
Section 2. A board vacancy must be filled no later than the next scheduled regular board meeting following the creation of the vacancy and will be filled by a three-fourths majority vote of the board members present, provided: A) The proposed general member appointee is a member in good standing (See Article 6. Section 9.) and B) the names for all nominees for appointment are submitted to the board by a team captain. President may appoint board members with board approval.
Section 3. A board member’s status is automatically terminated when, without sufficient cause, the board member either fails to appear at three (3) board meetings or is over twenty minutes late for three (3) board meetings in one calendar year.
Section 4. Board members removed under the provisions of Section 3 of this Article shall not be permitted to run for any office at the next general meeting.
Section 5. The area directors will be elected by the general membership and will be responsible for a particular geographical area and must not be a captain or member on a team from that particular area. The term of office will be two (2) years irrespective of whether or not that individual changes geographical areas during the term of office. Area directors are subject to recall for sufficient cause by a three-fourths vote of the team captains of that area. Sufficient cause must be submitted to the board and approved by the Board prior to any action taken in that area.
Section 6. A board member may resign from office at any time during their term by submitting written notice to that effect to the remaining members of the Board or verbal notice to the president. Such resignation shall be effective upon receipt by the board of directors. If a board member chooses to resign, said board member then becomes ineligible to run for any office for a period of one (1) year from the date of resignation. Leaving one position to take a different position on the board shall not be considered resignation.
Section 7. No individual with a personal financial interest in a sponsorship will be permitted to serve on the board.
Section 8. The term of office for board members is two (2) years. The vice-president, secretary and 2 area directors are elected to start their term on even years with the president, tournament director, and 2 area directors elected to start their terms on odd years. The term of office shall commence at the end of the fall season.
Section 9. To be eligible to hold any board position, except that of area director, a member must be bondable. Failure to meet this requirement will result in removal from the board. The candidate that received the highest number of votes after the winner and who meets this eligibility requirement will fill the vacancy. If no other person ran for this position, then an election will be held as outlined in Article 6, Section 2 of these by-laws. The president should have previous experience as a past board member or have served as an area director or a member of the protest committee, in this or other established dart leagues.
Section 10. No board member may hold more than one voting position on the board.
Article 7 - Board Meetings / Quorum
Section 1. The Board must meet at least once every month. The meeting date, time and location will be determined by the president or in the absence of the president, the vice president. Attendance shall be excused if notice of the meeting is not received at least one (1) week in advance.
Section 2. Board meetings shall have a limit of three (3) hours from the time the meeting is called to order. A maximum of fifteen (15) minutes may be allowed for the purpose of completing a point under discussion. This section may be waived by a unanimous vote of the board members present.
Section 3. Three-fourths (3/4) of the voting board members must be in attendance to constitute a quorum. In the absence of a quorum, the meeting should be rescheduled, if possible. However, a working meeting may still be held at this time, to address issues that do not require a vote. Minutes of a working meeting shall be taken, with distribution to all board members.
Section 4. All board meetings will begin with a (15) minute open forum for all dart league members. This (15) minutes will allow any league member to bring to the board any concerns, ideas, or any other matters that pertain to the Saco River Dart League. At the end of the (15) minutes the President will call the board meeting to order. At this time depending on the subject matter of the meeting the SRDL President will state whether or not the meeting will be open to the Saco River Dart League members. If it is said that the meeting is open to all SRDL members, any member who wishes to attend may do so as an observer only.
Section 5. If a voting issue needs to be resolved before a meeting of the full board can be convened, voting may take place via electronic methods (phone, e-mail, etc.), providing reasonable attempts are made to contact all board members for a timely vote. Tallies of such votes shall be included in the next available meeting minutes.
Article 8 - Duties of the Elected Officials
Section 1. President: The president shall preside at all meetings of the SRDL unless excused by virtue of the no vote proviso (See Section 7 of this Article). The president may vote only to break a tie. The president shall decide all questions of order, appoint all committees, unless otherwise ordered, and shall be ex-officio of all committees. The president’s signature may be one of the valid signatures required on the SRDL checking and or savings account where there are two (2) signatures required.
Section 2. Vice President: The vice president shall be responsible for the enforcement of all rules and by-laws adopted by the SRDL and chair all recall and protest meetings. In the absence of the president, the vice-president shall exercise the duties of the president. The vice president will also chair a meeting with the area directors and captains each season. Date of such meeting will coincide with the final seeding meeting where team schedules are handed out. The vice president’s signature may be one of the two- (2) valid signatures on the SRDL checking and or savings account where there are two signatures required. The vice president has a vote on the board.
Section 3. Secretary: The secretary shall keep accurate minutes of the proceedings of the board/league, notify members of their election results, issue notices of meetings, conduct the correspondence of the SRDL and perform such other duties as may from time to time be imposed upon him or her. The Secretary shall be responsible for the roster applications. In support of the mandatory captains meeting, the Secretary shall provide packets to team Captains and Board members, consisting of all the items listed in Bylaws Attachment 1. At the expiration of his or her term of office the secretary shall turn over all his or her books, papers and taped transcript to his or her successor. The secretary has a vote on the board.
Section 4. Tournament Director: The Tournament Director shall promote the SRDL and darting. The Tournament Director will work with the general public, league sponsors and other darting organizations. The Tournament Director will be responsible for organizing the annual banquet and all SRDL sponsored events (i.e.: charity tournaments and shoot-outs) and act as director of said events. The Tournament Director will be responsible for all trophies, plaques and awards, etc. The Tournament Director will be responsible for selecting the Bar of the Season. The Tournament Director will not enter into any financial or promotional agreement as a representative of the SRDL without the approval of a three-fourths majority vote of the Board. The Tournament Director has a vote on the board.
Section 5. Area Directors: The area director will be responsible for relaying all information from the members to the board, concerning infractions of the rules, for major action. They are also responsible for making sure that all captains receive information that pertains to the league in general that would not normally be put in the newsletter. The area director should periodically attempt to contact the team captains with-in their geographical area. It is mandatory that the area directors are at all board and league meetings and has at least one meeting with all captains, chaired by the vice president, to ascertain that the aforementioned members know and understand the rules of the league. Each area director has a vote on the board.
Section 6. Board Members: Board members shall have and exercise a general supervision of the affairs of the SRDL and shall control and manage its properties and effects. They shall assist in the administration of the SRDL policy and provide and enforce penalties for the infractions committed by SRDL members.
Section 7. No vote proviso: No board member may vote on operational procedures or protests taking place in a darting establishment where he/she is registered on team in the SRDL.
Section 8. The Board as a whole is responsible for the wording and distribution of any and all rules and regulations and by-law changes to the membership. Distribution should be done within 30 days of such changes.
Section 9. Temporary rulings as approved by a simple majority vote of the board and general information will be issued by the secretary in the SRDL newsletter. These temporary rulings will be considered to be in force immediately. It is the responsibility of each league member to read such announcements.
Section 10. Withdrawals from the SRDL checking account must be made by two authorized board members provided such withdrawals have been approved by a three-fourths majority vote of the board.
Article 9 - Duties of the Board appointed officials and committees:
Section 1. Treasurer: The treasurer shall be bondable. The treasurer shall promptly deposit all money received. The treasurer shall keep a correct amount thereof and pay all orders properly drawn. The treasurer shall be responsible for the collection of any fees, dues or donations from the general membership and shall be required to submit a treasurer’s report at each board meeting and shall submit a financial statement annually. The treasurer shall submit a uniform, printed income & expense spreadsheet following all SRDL sanctioned events. The treasurer’s signature will be required on all SRDL checking/savings accounts and a second signature (of either the president or vice president) will be required on all checks drawn on the SRDL account. The treasurer at the discretion of the Board shall submit the books for annual audit at the end of each calendar year. An auditing committee, composed of three board members, will be appointed to conduct the audit review and submit their findings to the board. The treasurer is required to have the SRDL checkbook on his/her person at all SRDL events or functions. The treasurer has a vote on the board, representing the financial interests of the League.
Section 2. Statistician: The statistician will be responsible for picking up the match report sheets, obtaining all pertinent information from the answering machine and putting together a basic newsletter. The statistician will add any news given by the secretary to the newsletter. The newsletter will be mailed or hand delivered to each participating sponsor in order to be received by the following Tuesday. The statistician will also be responsible for providing a list of first and second place teams from each division, top all stars and specialty shot winners each season to the board. The statistician will also provide a list of all members’ individual standings at the end of each season. The statistician shall provide a detailed accounting of all money received to the treasurer. The statistician will be appointed by the board and will be reimbursed at a rate deemed by the board not to exceed $1.25 per player, per season. Rate will be determined at beginning of season, not to be paid until end of season. The statistician has no vote on the board.
Section 3. Website Administrator: The website administrator is primarily responsible for maintaining the league website, posting current league information, announcements, and posting weekly statistics as received form the statistician in electronic format. The website administrator may also be responsible for checking general league e-mail on a regular basis and responding to general questions or passing the message along to the appropriate board member(s). The website administrator has no vote on the board.
Section 4. Protest committee: The captains from each team shall serve on the protest committee in their division. The Vice President shall serve as chair of the protest committee. The protest committee of the (A) division shall hear the protest of the (D) division, the (D) division shall hear the protest of the (C) division, the (C) division shall hear the protest of the (B) division, and the (B) division shall hear the protest of the (A) division. The Vice President will call the committee to meet no later than two weeks after the written protest is received, with the exception of the final two weeks of regular season matches and playoffs, when the meeting will be held within three days.
Article 10 - Meetings
Section 1. Board meetings: Such meetings shall be comprised of board members only and shall be subject to the provisions set forth in Article 7. The board has the authority to open its meetings at its own discretion.
Section 2. Protest committee meetings are closed meetings, to be chaired by the Vice President, with the board Secretary there to take minutes. Attendance by the division protest committee, and captain or team representative of both teams involved in the protest is mandatory and subject to a (1) one-point deduction. Area directors of both the protesting teams should be present, for informational purposes only. Witnesses may be brought with prior approval by the chair of the protest committee. Details of the meetings are to be stipulated by said chair. The committee upon hearing both arguments shall vote on the protest. The simple majority vote will determine the outcome. Appeals shall go to the board of directors, whose vote shall be final.
Section 3. A mandatory seeding meeting shall be held once per season. Roll call will be taken at the start and end of the meeting with 2 points deducted (for each roll call missed) from any team not represented by at least one team member.
Section 4. A minimum of one captains’ meeting per season will be held. This meeting coincides with the rules and regulations meeting. This is a mandatory meeting. Roll call will be taken at the start and end of the meeting with 2 points deducted (for each roll call missed) from any team not represented by at least one team member.
Section 5. Recall meetings: Such meetings shall be subject to the provision set forth in Article 15.
Section 6. Special general meetings: Such meetings may be called for, by petition, by a league member for specific purposes only. The specific purpose must be in writing and must be signed by a majority (51%) of the members in good standing of the SRDL. Membership numbers must accompany each signature on the petition (if applicable). No other business will be discussed at such a meeting. The board must announce the date, time and location of such a meeting no later than fourteen (14) days from the date the petition is received by the secretary. The no vote proviso as described in Article 8, Section 7, shall be applied to those members attending a special general meeting.
Section 7. Unless otherwise specified, all meetings shall be called for at the discretion of the president.
Section 8. Unless otherwise specified, meeting announcements should be made at least seven days in advance of that meeting date.
Section 9. It is the responsibility of all team captains and board members to maintain a current and valid address with the secretary. Such addresses shall be the addresses to which notices shall be sent by the other provisions of these by-laws.
Article 11 - Elections
Section 1. Election of board officers and area directors shall take place, unless otherwise specified, the first Sunday in December, date and place of meeting will be announced in newsletter at least two weeks prior. This meeting will be mandatory. At least one member of each team must be present for the roll call at the beginning of the meeting and stay present through roll call at end of meeting. A two point (2) penalty will be assessed for each roll call missed.
Section 2. All elections shall be effected by secret ballot. All League members in good standing are eligible to receive a ballot. It shall be the responsibility of the Secretary to construct such a ballot. Secretary shall coordinate with other board members to distribute ballots, using most current team lists prepared by Statistician. No board member appearing on the ballot may assist with ballot distribution.
Section 3. Distribution of ballots: Ballots shall be handed out two weeks prior to the election meeting, on match nights. Each team member present must sign for a ballot. Captain shall sign for those not present, as long as Captain reasonably expects that player to be able to vote prior to the deadline. Players no longer on a team shall be noted by Captain at this time.
Section 4. Collection of ballots: Each ballot shall be accompanied by a stamped, SRDL-addressed envelope, clearly marked 'BALLOT.' No ballots may be hand-delivered, and no ballots may be given to another League member to mail before the envelope is sealed. All ballots must be postmarked by the Wednesday prior to the Sunday of the election meeting.
Section 5. Counting of ballots: Sealed ballots shall be brought to the election meeting, counted while sealed, and then distributed for counting, to groups consisting of a board member and two or more general member volunteers, none of whom may be on the ballot. Counts must be recorded on paper, and match the number of ballots distributed to each group for counting. Blank or nonsense votes shall be counted together, and unclear markings shall be referred back to the Board for determination. If it is impossible to determine, these votes shall count as blank.
Section 6. In the event of ties, there shall be runoffs in the same format as the original election until a clear majority is determined.
Article 12 - General
Section 1. Proposed by-law changes must be discussed and voted on in the next meeting. A 2/3 majority vote of the attending board members is required to make, alter, amend or repeal any by-laws of the SRDL.
Section 2. Rules and regulations to supplement these by-laws shall be devised for the purpose of clarity and uniformity. Any additions, deletions or changes may be made according to the majority vote of the attending board members in any meeting.
Section 3. The order of business and or procedures of any meeting called or any subject not covered by these by-laws or noted in board minutes shall be subject to the discretion of the board.
Article 13 - Contracts and Agreements
Section 1. The board shall have the sole authority to enter into contracts and agreements in the name of SRDL. Such contracts and agreements must have a simple majority vote of the board and bear the signatures of the President or the Vice President and be attested to by the secretary or treasurer.
Article 14 - Expense
Section 1. Any member or sponsor in good standing of the SRDL, at the discretion of the board, is to be reimbursed for all legitimate expenses incurred in the name of the SRDL with prior board approval.
Section 2. All expenses, other than normal operating expenses are subject to a simple majority vote of the board members present.
Section 3. A non-accountable allowance as determined by a simple majority vote of the board shall be allotted to all board members. This allowance shall not exceed $35.00 per board member, per season, except the statistician who shall receive $100.00 of accountable reimbursement at the beginning of each season.
Section 4. Expenses beyond the normal and usual cost of league operation that exceeds $500.00 will be listed in the newsletter to inform the general membership.
Article 15 - Recall of Board Members
Section 1. Any board member may be recalled (for sufficient cause) from office by a three-fourths majority vote of the board.
Section 2. General members may institute a recall under the provision set forth in Article 10, Section 5.
Article 16 - SRDL Property
Section 1. Destruction of SRDL property is grounds for permanent suspension from league play. “Property” includes trophies, tournament setups, boards, etc.
Section 2. Whoever is in possession of SRDL property at the time it is damaged shall make any repairs or replacements necessary at their expense.
By-Laws Attachment 1
Packet Contents:
1 copy of Rules and Regulations
1 copy of By-Laws
1 copy of an out chart
1 copy of “The 10 Commandments of Scorekeeping”
1 copy of Captain’s list
1 copy of Pub List with Area Directors
2 pages (3 to a page) Add/Drop Forms
Schedules:
Teams: 10 copies of that team's division schedule
Board Members: 1 copy of each division’s schedule, stapled
Match Report Sheets:
Teams: as many match report sheets as that team has home games
Board Members: 5 copies 6-player version, 3 copies 4-player version
Envelopes: same number of stamped, addressed envelopes as match report sheets
Area Director Packets Only:
Board Sanctioning Stickers: Two sheets